Final Instructions for Runners
Registration –Online and Onsite registration will close at 8:00 P.M. on Friday January 31. (New registrations are not offered onsite Saturday morning.)
Packet Pick-up Day –is Friday, January 31, under the big tent on the ball fields at 525 Posse Grounds Road, Sedona AZ , Open from 2:00 to 8:00 p.m. Find directions here.
Did you miss the Expo and Packet-Pick up? No problem! We will see you between 5-7 am at the race start!
Bib numbers — for registrations completed through Wednesday night Jan 29 will be pre-assigned in alphabetical order by race distance. Each unique email address will receive a message on Thursday providing the assigned bib number (duplicated family/company emails can only receive one message …)
Each race will have a different bib sequence color for accurate scoring and clarity on the race course. When you arrive at Packet Pick-up, look at the signage and go to the Race Distance area for which you have registered and tell the race volunteer your assigned bib number or your name and show your photo ID.
*Folks who register after Wednesday January 29, so on Thursday or Friday in the morning, will go directly to the Solutions Table to be assigned a bib.
Collecting a Packet for Someone Else – If you are asking a family member or friend to pick up your packet for you, provide them with a copy of their photo ID (phone picture is okay).
Confirm Your Information – when the race volunteer provides your bib, IMMEDIATELY confirm correct name spelling, age, gender, hometown and race distance to ensure that you get the correct bib AND that the scoring information is correct. If any details are not correct, please go immediately to the Solutions Table and provide an update.
Race Distance Selection – Edits Switches – Switches of event distance can be made before January 29 through the RunSignUp platform (instructions on the web pages) or by emailing Gail@virtualroster.com. After that changes can be made in person on Friday January 31 at the EXPO/Packet Pick-Up. Collect your assigned bib and bring it to the Solutions Table.
Unintended Race Day switches to a shorter race must be reported to Timing/Scoring immediately upon finishing and may result in a technical runner disqualification to avoid impacting the balance of the races’ results and awards. Full instructions can be found HERE.
Gear Bag Tag – there is a Gear Bag Tag on the bottom of your race bib that matches your runner number for use for gear bag drop off and pick-up on race day. If you choose to use it, the tent labeled Gear Drop is located at the Start/Finish line concourse.
Race Day Parking – is located at the Sedona Cultural Park (Cultural Park Drive and State Route 89A). However, we strongly recommend taking our free RunSedona shuttles which will be running from 6:00 a.m. – 3:00 p.m. on Race Day. See the map for shuttle stops. If you still prefer to park at the Sedona Cultural Park on a first-come-first-serve basis, please make sure that you arrive at least one (1) hour prior to your race start time. Start times are as follows:
- 8:00 a.m. – Half Marathon
- 8:10 a.m. – 10K
- 8:20 a.m. – 5K
Timing – Your bib has an RFID timing device affixed to the back. You cannot alter the bib number in any way (except by removing the Gear Bag Tag). The bib MUST be worn on the outer-most garment FACING FORWARD and is best attached at waist-to-chest level with only two upper safety pins for effective timing. YOUR BIB MUST BE VISIBLE AT ALL TIMES IN ORDER TO BE TIMED. Safety pins will be provided to you. Please do not hide your bib on your back, on your side, hips, or under a jacket or we may not be able to provide you with a finish time. Do not bend/fold/cut/alter the bib number and timing tag in any way. NO need to return the bib/tag post-race, it’s yours to keep!
Gun Time vs. Chip Time – The 2020 RunSedona will be timed using chip timing technology.
Overall Awards will be set based on Gun Time — the time from when the start gun sounds until when you cross the finish line, and is deemed by USATF (USA Track and Field) to be the fair measure of a race awards/prizes finish order. Overall results will also be published in finish order based upon Gun Time as well.
Chip Times will be listed online, under individual results. To view your Chip Time, simply click on your name in the results. You will find the additional data there. It is considered official for recording your personal best, specific course records, and qualifications for meeting entry standards in other events. Remember: NO TAG, NO FINISHING TIME!
“NEW in 2020 – a custom FINISHER’S SHIRT replaces the event shirt. Finish your race*, and wear it with pride. At the finish line you will receive a commemorative medal with distance-specific colored ribbon. Once you get your medal, proceed to the Information Tent, and pick up your Finisher’s shirt. We will need to see your race medal, and race number in order for you to receive the shirt.” *You must complete your registered race distance to receive the shirt.
Race results will be available in several ways …
Scrolling on the screen at the finish line, and live onsite on any computer – mobile device – RESULTS
Awards – (based upon GUN TIME) – for Overall winners will be presented on-site shortly after each race finishes. Age Group winner awards will be mailed directly to the address provided in registration
Massage Tent – the massage therapists who are working to relieve your stresses and injuries are contributing their time. Tipping them for good service is encouraged!
Lost & Found – items will be delivered on Sunday, February 2 to Sedona Chamber of Commerce Visitor Center in uptown Sedona (331 Forest Road, Sedona, AZ 86336) for pick up on Sunday, February 2 and throughout the week following the race. Unclaimed items will be washed and donated to a local charity.