Final Instructions for Runners
Registration –Online Registration will close at 8:00 p.m. on Friday, February 1 – after that please advise friends-family to come to the Expo to register in person. New registrations are not offered onsite Saturday morning.
Packet Pick-up Day – is Friday, February 1, under the big tent on the ball fields at 525 Posse Grounds Road, Sedona AZ , Open from 2:00 to 8:00 p.m. Find directions here.
Did you miss the Expo and Packet-Pick up? No problem! We will see you between 5-7am at the race start!
Bib numbers for registrations completed prior to January 30 will be pre-assigned in alphabetical order by race distance. Each race will have a different bib sequence color for accurate scoring and clarity on the race course.
When you arrive at Packet Pick-up, go to the Race Distance area for which you have registered and tell the race volunteer your name and display your photo ID. Be sure to check your name and date of birth on the bib provided to you as lots of names are very similar.
*Folks who register after January 30, Thursday or Friday in the morning will go directly to the Solutions Table to be assigned a bib.
Confirm Your Information – when a race volunteer provides your bib, IMMEDIATELY confirm correct name spelling, age, gender, hometown and race distance to ensure that you get the correct bib AND that the scoring information is correct. If any details are not correct, please go immediately to the Solutions Table and provide an update.
Collecting a Packet for Someone Else – If you are asking a family member or friend to pick up your packet for you, provide them with a copy of their photo ID (phone picture is okay).
Event Tee – Participants with completed entries prior to January 30 are able to collect the commemorative Tee at packet pickup in the size selected during registration. Entries on Thursday and Friday may not be offered a shirt until Saturday morning. Late sign-up Tees will be available pre-race and all Shirt Exchange will be available immediately after the race starts. Any remaining event shirts will be available for sale on-site on race day.
Race Selection – Edits Switches – Switches of event distance can be made before February 1 by through the RunSignUp platform (instructions on the web pages) or emailing Gail@virtualroster.com. After January 30 changes can be made in person at the EXPO/Packet Pick-Up for a $20 change fee.
Unintended Race Day switches to a shorter race must be reported to Timing/Scoring immediately upon finishing and may result in a technical runner disqualification to avoid impacting the balance of the races’ results and awards. Full instructions can be found HERE.
Gear Bag Tag – there is a Gear Bag Tag on the bottom of your race bib that matches your runner number for use for gear bag drop off and pick-up on race day. If you choose to use it, the tent labeled Gear Drop is located at the Start/Finish line concourse.
Race Day Parking – is located at the Sedona Cultural Park (Cultural Park Drive and State Route 89A). However, we strongly recommend taking our free RunSedona shuttles which will be running from 6:00 a.m. – 3:00 p.m. on Race Day. See the map for shuttle stops. If you still prefer to park at the Sedona Cultural Park on a first-come-first-serve basis, please make sure that you arrive at least one (1) hour prior to your race start time. Start times are as follows:
- 8:00 a.m. – Half Marathon
- 8:10 a.m. – 10K
- 8:20 a.m. – 5K
Timing – Your bib has an RFID timing device affixed to the back. You cannot alter the bib number in any way (except by removing the Gear Bag Tag). The bib MUST be worn on the outer-most garment FACING FORWARD and is best attached at waist-to-chest level with only two upper safety pins for effective timing. YOUR BIB MUST BE VISIBLE AT ALL TIMES IN ORDER TO BE TIMED. Safety pins will be provided to you. Please do not hide your bib on your back, on your side, hips, or under a jacket or we may not be able to provide you with a finish time. Do not bend/fold/cut/alter the bib number and timing tag in any way. NO need to return the bib/tag post-race, it’s yours to keep!
Gun Time vs. Chip Time – The 2019 RunSedona will be timed using chip timing technology.
Overall Awards will be set based on Gun Time — the time from when the start gun sounds until when you cross the finish line, and is deemed by USATF (USA Track and Field) to be the fair measure of a race awards/prizes finish order. Overall results will also be published in finish order based upon Gun Time as well.
Chip Times will be listed online, under individual results. To view your Chip Time, simply click on your name in the results. You will find the additional data there. It is considered official for recording your personal best, specific course records, and qualifications for meeting entry standards in other events. Remember: NO TAG, NO FINISHING TIME!
Race results will be available in several ways …
RaceJoy – app is available for free to download and will be in use on race day. Download the app to your mobile and carry it with you as you run. Your supporters can ‘see’ you race, know where you are on the course, see a projected finish time, send you cheer messages, and immediately know your unofficial GPS final time. Read more RaceJoy.
And live onsite on any computer – mobile device – RESULTS
Awards – (based upon GUN TIME) – for Overall winners will be presented on-site shortly after each race finishes. Age Group winner awards will be mailed directly to the address provided in registration
Massage Tent – the massage therapists who are working to relieve your stresses and injuries are contributing their time. Tipping them for good service is encouraged!
Lost & Found – items will be delivered on Sunday, February 3 to Sedona Chamber of Commerce Visitor Center in uptown Sedona (331 Forest Road, Sedona, AZ 86336) for pick up on Sunday, February 3 and throughout the week following the race. Unclaimed items will be washed and donated to a local charity.